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Smuggler Notch Ski Club Race Team

Smugglers' Notch Ski and Snowboard Club's COVID-19 Guidelines and Rules as of January 20th, 2021

SNSC has been working hard to create a healthy environment for SNSC members this winter while training and competing.  The SNSC Board of Directors created a new Health and Safety Committee to lead the way in designing a plan for the club to operate this fall and winter.  Below is the full plan as of January 20th, 2021. 

More Information!

Smugglers’ Notch Ski & Snowboard Club (SNSC) COVID-19 MANDATORY OPERATING RULES

 

Updated 1/20/20

9.1 Sports/Organized Sports Including Youth Leagues, Adult Leagues, Practices, Games, and Tournaments

PHASE ONE: Effective Saturday, December 26, 2020, organized youth leagues and school-based sports programs (serving individuals age 19 years and younger) may resume team-based activities strictly limited to no more than 25 participants and:

  • Individual skill-building exercises;
  • Strength and conditioning sessions; and,
  • No-contact drills.

PHASE TWO: Effective Monday, January 18, 2021, organized youth leagues and school-based sports programs (serving individuals age 19 years and younger) may resume full team-based practices including the following activities:

  • Drills involving incidental contact; and
  • Team-based scrimmages.

Organized youth leagues shall:

  • Require all participants to complete a health check, including temperature screening, before arriving at team-based activity.
  • Require masks / cloth face coverings to be worn at all times.
    • Anyone with a documented medical or behavioral reason for not wearing a facial covering should not be required to wear one.
  • Limit participation to 25% of approved fire safety occupancy or one person per 200 square feet, and a single team for indoor sports.
  • Prioritize outdoor activities whenever possible.
  • Sports leagues and organizations should prioritize non-contact activity, such as conditioning and drills where physical distance can be maintained, and give strong consideration to implementing modifications to reduce intensity of face-to-face contact and promote physical distancing.
  • During times when athletes are not actively participating in practice or competition, all athletes are expected to maintain a physical distance of at least six feet between individuals. Teams must ensure adequate physical distance between players on the sidelines or benches and should structure team meetings to limit congregation.
  • Prohibit spectators; only “key personnel” – players, coaches and staff – are allowed to attend team-based activities.
    • For 10U level athletes, prior to the start of team-based activity and immediately following the team-based activity, a maximum of one guardian per participating family (masks required) is permitted to enter the practice facility briefly (15 minutes or less) in order to ensure their athlete is dressed and equipment is properly secured/removed. Guardians are encouraged to be efficient and are not permitted to remain in the facility during the practice. Six foot spacing must be maintained between members of different households. In an effort to allow coaches/instructors to maintain active management of health and safety protocols during the team-based activity, they may designate a single volunteer safety manager to stay inside the facility during practice to help with young athletes who may need extra assistance with equipment, to use the bathroom facilities or get the attention of a parent waiting outside in an emergency.
  • Prohibit congregating before, during, and after practice; promote an “arrive, play, and leave” mentality. Players and coaches should arrive for practices dressed to play to the maximum extent practicable and limit time spent in locker rooms. Any locker room use must adhere to physical distancing and masking requirements.
  • Plan facility schedules in a manner that avoids contact between different user groups, including staggered starts and sufficient time between games to minimize contact between arriving and departing cohorts.
  • Prohibit team-based social gatherings until all other COVID-19-specific restrictions regulating sports leagues are fully lifted.
  • Discourage multi-household carpools to team-based activities.
  • Prohibit sharing of water bottles.
  • Regularly and thoroughly clean and disinfect equipment.
  • Ensure teams maintain list of participants in each practice for 30 days to assist in contact tracing.

Participation by any Vermont-based team in games, meets or competitions, both within and outside of Vermont remains prohibited.

However, individual-focused snow sports that encourage social distancing, including downhill skiing, snowboarding, and Nordic skiing, may hold in-state competitions for athletes of any age in Vermont and those complying with the state’s quarantine rules if in accordance with snow sport competition rules promulgated by the Vermont Alpine Racing Association and Vermont’s snow sports academies. Under this limited exception, the number of participants must not exceed 25 individuals, although a competition may involve multiple groupings of 25 throughout the day if the groups do not interact with one another. This exemption does not allow athletes to travel into or outside of Vermont for competition without quarantining.

Consistent with the most current guidance available from the American Academy of Pediatrics, all children and adolescents (through age 22) diagnosed with COVID-19 infection, regardless of symptom severity, may not return to play until asymptomatic for at least 14 days and cleared by their primary care physician. Adult athletes or others (e.g. referees) who exercise vigorously during an athletic event diagnosed with COVID-19 should not return to play or vigorous exercise until asymptomatic for two weeks and cleared by their physician.

Any athlete or team that chooses to leave the state to participate in a recreational sports practice, scrimmage, pick-up game or competition, must complete a quarantine before returning to work, school or attending public events.

Health and Safety Requirements:  In order to offer outdoor recreation and fitness activities SNSC will implement the following physical distancing, health and sanitation measures in accordance with VDH, CDC, ACCD, and AOE guidelines:

1) Employees and Members shall not report to, or be allowed to remain at, work or job site if sick or symptomatic (with fever, cough, and/or shortness of breath).

2) Employees and members will observe strict social distancing of six feet while on the job. Businesses and non-profit or government entities shall ensure customers observe strict social distancing of six feet while on location, to the extent possible.

3) Employees and members will wear face coverings over their nose and mouth when in the presence of others indoors and outdoors, unless they have a documented health issue that prevents the use of a mask.

4) Employees and members will have easy and frequent access to soap and water or hand sanitizer during duration of work, and hand washing or hand sanitization should be required before entering, and leaving, job sites. All common spaces and equipment, including bathrooms, frequently touched surfaces and doors, tools and equipment, will be cleaned and disinfected regularly.   In the case of gym equipment and trampolines, after and before every user.

SNSC is committed to offering our services safely to our members.  SNSC will continue as a trusted location for personal training, and physical education, which is so important to our health and wellness.  

For now, our indoor training space (SNSC Clubhouse) has a very much reduced capacity to 25 members, but training sessions will occur completely outdoors during any training session.    

SNSC Restart Phase 1:

  • SNSC Team Dryland Training Sessions: Online Dryland Training provided to athletes by coaches via online video platforms i.e. Zoom.                                                                                  
  • Individual Training Programs: Athletes completing their own training programs at home. Programs can be created for athletes by SNSC.
  • No Member Access to SNSC Clubhouse except for Bathroom use. Staff may access for equipment.
  • All in person training sessions will be held outdoors while maintaining social distancing 6 ft+.
  • Masks will be worn at all times when near any persons, unless documented health issues do not allow this to occur.
  • Strict Staggered Start times will be in place for teams to arrive and meet coaches, as well for ending training.
  • Only U10 teams and older teams will be allowed to train at this time.
  • All athletes and SNSC members attending training must attest to completing a self-screen and have no COVID-19 Symptoms before coming the Smugglers’ Notch and participating in SNSC Training.

SNSC Restart Phase 2:

  • Limited Clubhouse access allowed: For accessing gear and bathroom use only. Masks must be worn at inside clubhouse unless person has documented health issues which doesn’t allow.
  • All athletes and SNSC members attending training must attest to completing a self-screen and have no COVID-19 Symptoms before coming the Smugglers’ Notch and participating in SNSC Training.
  • All in person training sessions will be held outdoors while maintaining social distancing 6 ft+.
  • Masks will be worn at all times when near any persons, unless documented health issues do not allow this to occur.
  • Strict Staggered Start times will be in place for teams to arrive and meet coaches, as well for ending training.
  • All SNSC Programs will be allowed to operate
    1. Any SNSC athletes that need assistance will need to have a parent accompany them during training.
  • No Tech room use allowed unless after all teams are completed training for the day and time has been reserved. Only 1 person in tech room at one time.
  • Athletes only will be allowed to store their gear in the SNSC Clubhouse.
    • Rules for Storing gear:

      • Skis must be strapped together with proper ski straps when stored.
        • This is to prevent skis falling and hitting athletes while in storage and to make it easy to carry and move skis to get a pair behind them on the storage racks.
      • Athletes must enter the club through the main door on main level of clubhouse to pick-up or deposit Skis/Board and exit through the back basement door.
      • Athletes are not allowed to go back up the stairs after picking up or depositing Skis/Board and must exit through the basement.
      • Athletes must wear gloves or Mittens while getting or depositing skis/Board
      • Athletes must enter, club get equipment, and exit club promptly (3 minutes or less)
      • Athletes must maintain social distancing while in SNSC Clubhouse (6 ft. or more)
      • Athletes must be masked when in SNSC Clubhouse. 
      • If Athlete is getting or depositing skis while not at a training session, they must sign-in on the contact tracing log.

SNSC Restart Phase 3: 

  • Limited Clubhouse access allowed: athletes and coaches allowed to use clubhouse for 15 minutes to dress prior to training and undress after training. Staggered starts and only 25 athletes will be allowed per floor.  Masks must be worn at inside clubhouse unless person has documented health issues which doesn’t allow.
  • All in person training sessions will be held outdoors while maintaining social distancing 6 ft+. Allowing training pods to be within 6 ft. 
  • Masks will be worn at all times when near any persons, unless documented health issues do not allow this to occur.
  • Staggered Start and end times will be continued to be used to reduce the number of athletes/families together at one time.
  • All SNSC Programs will be allowed to operate
  • Tech room use allowed by reservation. Only 2 persons in tech room at one time.
  • SNSC Athletes and parents will be allowed to store their gear in the SNSC Clubhouse.
  • All athletes and SNSC members attending training must attest to completing a self-screen and have no COVID-19 Symptoms before coming the Smugglers’ Notch and participating in SNSC Training.

SNSC Restart Phase 4:

  • SNSC will run training as normal with no restrictions.

SNSC COVID Plan as of November 1st, 2020

Members must not come to programming or the club if they are sick or symptomatic. (fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, sore throat, new loss of taste or smell).  Or have had contact with a person who is COVID positive or awaiting test results for COVID 19.

  • SNSC Members must agree to the SNSC COVID-19 Pledge before registering to self-monitor symptoms before their arrival every day.
  • All SNSC members must adhere to the State of Vermont Travel restrictions and quarantine requirements.
  • This will be made clear at registration and weekly in emails.
  • Observe social distancing of 6 feet.
  • Masks or face coverings are required.
    • Masks will be required to be inside the clubhouse unless eating or a member has a documented underlying health issues based on state mandates.
    • While outdoors and with-in 6 ft masks will be required unless eating or a member has a documented underlying health issues don’t allow based on state mandates.
  • Sanitation stations will be setup at club entrances
  • Signs will be posted at all entrances prohibiting entry if symptomatic.
  • There will be a designated health officer for every day of programming.
  • All employees will complete a VOSHA training.

Clubhouse and Programming Operations: 

Start Times and Arrival

  • Start times will be staggered to minimize contact among members and staff.
  • In order to reduce the number of people in the clubhouse parents of U10 and older athletes will not be allowed in the clubhouse while their athletes are gearing up (exceptions to be made based on an athlete’s ability to dress themselves). Devo and Miester parents will be allowed to help their athletes get gear on.
  • Athletes need to arrive 90% ready to minimize indoor time. (15-20 mins to get ready maximum)
    • Athletes to go outside once dressed for exercises to warm up.
  • To Start the season Parents will only be allowed to use of the clubhouse after all athletes and teams are out training.
    • Based on the state of COVID during the season parents may be barred from entering the Clubhouse on Saturdays and Sundays to prioritize athletes.

Traffic Flow into, out, and with-in SNSC Clubhouse

  • Older athlete teams will be assigned to the basement and yurt (hopefully to be completed in November) to gear up, younger teams to the main level.
  • Stairs from basement will be one-way.  Only allowed to go up the stairs from basement.  Must go outside to return to the basement.
  • One-way entrances and exits.  Main level entrance will be the main door nearer the T-bar lift station. The main level exit will be the door closer to Sterling Lift. Coaches will use the side door near stairs to access office and use same door to exit. The basement will use the door nearer the interior stairs as the entrance and tech room exterior door as the exit.

Ski Storage

  • Parents will be encouraged to not store their equipment at the club to reduce traffic to the basement and prioritize room for athletes.
    • SNSC is preparing to add secure outdoor ski storage for parents for this winter.
  • Coaches can still use tech room to store skis.

Lunch

  • There will be indoor and outdoor seating options.  If weather allows athletes will be encouraged to eat lunch outdoors.
  • Athletes will eat with their teams at specific times starting at 11:30 AM through 1:00 PM.
    • No more than 25 athletes on a floor at one time.
  • Half the number of tables and benches will be in the club in order to spread out more.
  • Athletes must all face the same direction when eating without a mask.
  • No microwaving of food will be allowed to start the season to reduce choke points.  We are encouraging the use of thermoses for warm drinks.
    • If microwaves are to be allowed, they will be provided in each eating area.
  • Will provide water source in all eating areas.
    • Make sure to bring plenty of water each day.

Clubhouse Cleaning

  • Will use CDC approved cleaning supplies to disinfect common areas and bathrooms.
  • Parent volunteers will clean common areas and bathrooms between each wave of athletes in the morning, lunch, and in the afternoon.
    • Less need for On-hill volunteer requirements this year, therefore there will be additional cleaning requirements for families.
  • Hand sanitizer on each table.
  • HEPA approved air purifiers will be in each common area of the Clubhouse.

Contact Tracing

  • Coaches will keep attendance daily. 
  • Sign-in sheets for parents will also be provided at the entrances of the Clubhouse.
  • All athletes, staff, and members need to assess and self-screen at home before coming to the clubhouse.

On Snow Programming

  • Athletes and coaches are to wear masks at all times when with-in 6 ft. of people inside or out.
  • Athletes may only ride up the lift with members of their team of family members.
  • Athletes are to minimize touching of each other and maintain social distancing.

Tech Room Use

  • The tech room will be able to be used after programming is completed each day.
    • Only 2 members will be allowed to use the room at a time.
    • Must be at least 6 ft. apart while working.

Cold Weather Plan

  • On Frigid days younger athletes will have delayed start times and potentially have their training sessions cancelled.

Clubhouse Closure due to COVID-19

  • There will always be the potential of a Closure of SNSC Clubhouse due to COVID-19.
    • Programs could still operate with no access to SNSC Clubhouse.
  • In the case of a full program closure depending upon the length of any closure program fees will be pro-rated.

Midweek Club use and training

  • Parents will be allowed in the Clubhouse Midweek due to the smaller number of athlete training.
    • Midweek members should use the SNSC Yurt when possible to avoid Academy athletes and midweek athletes.
  • High Volume Midweek days such as powder days or vacation days will be treated as weekend days
    • Members may not be allowed to be in clubhouse on these days other than the use of the bathrooms.

Dealing with illness/ outbreak: Isolation

  • Any member, staff, or athlete that shows symptoms of COVID will be isolated in the timing room on the 2nd floor of the SNSC clubhouse.
  • The symptomatic member will immediately have to wear a Surgical/Procedural mask which the club will have on hand. 
  • They will be removed as soon as possible after isolation by their family and the isolation room will be disinfected.
  • SNSC will keep records of any close contacts of the symptomatic member in case it is determined by the VT Dept of Health that additional members are required to quarantine.
  • If multiple members of a team test positive or show symptoms of COVID-19 training for that team may be cancelled for 14+ days.
  • There will have PPE on hand for a symptomatic member and the overseeing staff.
  • Thermometer will be on hand